Executive Assistant
Available Title(s):
1123-NN_ADMINPRO - Assistant ToBusiness Title:
Executive AssistantEmployee Type:
Admin.
ProfessionalTime Type:
Full timePosition Term:
12 MonthPosition Details:
Summary of Duties:
The Executive Assistant independently provides comprehensive and confidential executive administrative support to the Vice President and Assistant Vice President for Marketing and Communications within the University Marketing and Communications unit.
Acts on behalf of the Vice President and Assistant Vice President as directed.
Serves as the primary point of contact for both internal and external constituencies.
Is responsible for fiscal and operational duties including authorizing and monitoring the expenditure of funds, preparing budget projections, and reviewing and monitoring the operational budget for the Vice President's office, including travel expenditures.
Navigates, prioritizes, and directs media inquiries in support of the Vice President's role as university spokesperson.
Handles information of a highly confidential nature.
Discretion must be exercised at all times.
Required
Qualifications:
Positions require a Bachelor's degree in business administration or other relevant field AND five (5) years of managing administrative support experience.
Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
Proficiency using Microsoft Office (Word, Excel, PowerPoint, etc.
) Demonstrated organization skills.
Demonstrated skill in attention to detail.
Ability to maintain confidentiality of information related to the University and its employees.
Excellent written and verbal communication skills Preferred
Qualifications:
Experience in a higher education or other public setting.
Experience working with and supporting a high-level executive.
Ability to prioritize multiple tasks.
Experience with WSU-specific systems such as Workday, Business Objects, Balances, AIS, DEPPS and Payroll, SCBAIMS, PAPR, CARS, PERMS and OPDRS.
Experience with WSU Policies and Procedures including:
WSU Travel, purchasing cards, WSU's hiring process, Leave/Time Reports and other HRS functions.
Additional Information:
Area/College:
University Marketing and CommunicationsDepartment Name:
University Marketing and CommunicationsCity, State, Zip:
Pullman, WA, 99164Department Link:
ucomm.
wsu.
eduMonthly Salary:
$4,508.
70 - $6,763.
06 In accordance with RCW 49.
58.
110, the above salary reflects the full salary range for this position.
Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.
Successful candidates typically begin up to mid-point of the salary range.
For additional information, please review WSU's Administrative Professional Compensation.
WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.
Overtime Eligibility:
ExemptFTE:
100%This is a Permanent position.
Posting Close Date:
Applicants must submit their completed application no later than Sunday August 13, 2023 at 11:
59 P.
M.
Background Check:
This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.
34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.
A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions:
Applicants must upload the following required documents to their online application.
External candidates, please upload all documents in the Resume/CV section of your application.
Internal candidates, please upload all documents in the Resume/Cover Letter section of your application.
Required Documents:
- Resume- Cover letter- Professional referencesWASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER.
Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.
S.
citizens and lawfully authorized non-U.
S.
citizens.
All new employees must show employment eligibility verification as required by the U.
S.
Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.
To request disability accommodation in the application process, contact Human Resource Services:
509-335-4521 (v), Washington State TDD Relay Service:
Voice Callers:
1-800-833-6384; TDD Callers:
1-800-833-6388, 509-335-1259(f), or email protected .
Recommended Skills Administration Attention To Detail Business Administration Communication Confidentiality Coordinating Estimated Salary: $20 to $28 per hour based on qualifications.
1123-NN_ADMINPRO - Assistant ToBusiness Title:
Executive AssistantEmployee Type:
Admin.
ProfessionalTime Type:
Full timePosition Term:
12 MonthPosition Details:
Summary of Duties:
The Executive Assistant independently provides comprehensive and confidential executive administrative support to the Vice President and Assistant Vice President for Marketing and Communications within the University Marketing and Communications unit.
Acts on behalf of the Vice President and Assistant Vice President as directed.
Serves as the primary point of contact for both internal and external constituencies.
Is responsible for fiscal and operational duties including authorizing and monitoring the expenditure of funds, preparing budget projections, and reviewing and monitoring the operational budget for the Vice President's office, including travel expenditures.
Navigates, prioritizes, and directs media inquiries in support of the Vice President's role as university spokesperson.
Handles information of a highly confidential nature.
Discretion must be exercised at all times.
Required
Qualifications:
Positions require a Bachelor's degree in business administration or other relevant field AND five (5) years of managing administrative support experience.
Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
Proficiency using Microsoft Office (Word, Excel, PowerPoint, etc.
) Demonstrated organization skills.
Demonstrated skill in attention to detail.
Ability to maintain confidentiality of information related to the University and its employees.
Excellent written and verbal communication skills Preferred
Qualifications:
Experience in a higher education or other public setting.
Experience working with and supporting a high-level executive.
Ability to prioritize multiple tasks.
Experience with WSU-specific systems such as Workday, Business Objects, Balances, AIS, DEPPS and Payroll, SCBAIMS, PAPR, CARS, PERMS and OPDRS.
Experience with WSU Policies and Procedures including:
WSU Travel, purchasing cards, WSU's hiring process, Leave/Time Reports and other HRS functions.
Additional Information:
Area/College:
University Marketing and CommunicationsDepartment Name:
University Marketing and CommunicationsCity, State, Zip:
Pullman, WA, 99164Department Link:
ucomm.
wsu.
eduMonthly Salary:
$4,508.
70 - $6,763.
06 In accordance with RCW 49.
58.
110, the above salary reflects the full salary range for this position.
Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.
Successful candidates typically begin up to mid-point of the salary range.
For additional information, please review WSU's Administrative Professional Compensation.
WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.
Overtime Eligibility:
ExemptFTE:
100%This is a Permanent position.
Posting Close Date:
Applicants must submit their completed application no later than Sunday August 13, 2023 at 11:
59 P.
M.
Background Check:
This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.
34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.
A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions:
Applicants must upload the following required documents to their online application.
External candidates, please upload all documents in the Resume/CV section of your application.
Internal candidates, please upload all documents in the Resume/Cover Letter section of your application.
Required Documents:
- Resume- Cover letter- Professional referencesWASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER.
Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.
S.
citizens and lawfully authorized non-U.
S.
citizens.
All new employees must show employment eligibility verification as required by the U.
S.
Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.
To request disability accommodation in the application process, contact Human Resource Services:
509-335-4521 (v), Washington State TDD Relay Service:
Voice Callers:
1-800-833-6384; TDD Callers:
1-800-833-6388, 509-335-1259(f), or email protected .
Recommended Skills Administration Attention To Detail Business Administration Communication Confidentiality Coordinating Estimated Salary: $20 to $28 per hour based on qualifications.
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